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Office Manager

  • Administrator
  • Midwest

Westside Christian Academy

23096 Center Ridge Road, Westlake, Ohio 44145

Position Description

Reports to: Director of Operations

General Responsibilities: The office manager oversees the central office and provides a variety of services to advance the mission of the school. This person also supervises for the front desk receptionist and Office Assistant/Executive Assistant.

Work Hours: Full time, generally 7:45-3:45. Summer hours vary.

Specific Responsibilities include but are not limited to the following:

General

·         Supervise and delegate tasks to the Office Assistant and front desk receptionist

·         Process incoming and outgoing mail; prepare information packets, and generate parent mailings

·         Work closely with the administration, nurse, and local authorities as needed to help ensure the health and safety of our students

·         Utilize and encourage parent and student volunteers who assist in the office

·         Properly handle monies collected for various activities

·         Coordinate all-staff events and recognitions

·         Plan and coordinate fire drills

·         Manage school calendar and room scheduling requests

·         Provide general office assistance to Director of Operations as needed

Records

·         Maintain student, family, and staff database

·         Organize physical student records and fulfill student records requests as needed

·         Organize and send student progress reports and report cards to parents

·         Oversee student attendance process

·         Manage the onboarding and off-boarding process for employees, volunteers, and contractors

·         Keep personnel files and ensure they are up-to-date

·         Manage student withdrawal process

·         Assist HOS with mandated services as needed; add school notes, monitor progress, inform principles as needed

·         Maintain and edit organizational documents such as employee handbook, staff directory, master list, class lists, org chart, and others

·         Record staff and substitute attendance

Reception

·         Assist teachers, parents, and students who come to the office for a variety of reasons

·         Manage the school’s voice messaging and general email

·         Monitor and respond to main email account

Assistance to the Board Secretary

·         Send email reminders to trustees

·         Present meeting agenda with approval from the board secretary

·         Receive and file board reports

·         Compile and distribute board-meeting packet

·         Schedule and prepare room for board meetings

·         Attend board meetings and take meeting minutes. Finalize and distribute board secretary approved minutes

·         Add and delete members as necessary on the WCA google group and set up shared drives for documents as needed.

Qualifications

·         A follower of Jesus Christ and personal agreement with our Statement of Faith and lifestyle agreement

·         Strong familiarity with Google Office Suite

·         Comfort learning new databases and online platforms

·         Skilled in the use of Google Sheets or Microsoft Excel

·         Detail-oriented and organized

·         Excellent verbal and written skills

·         Friendly, gentle, patient, and professional demeanor; teachable spirit

·         Personal enthusiasm, optimism, and a sense of humor

Contact:  Interested candidates should email their letter of intent and resume to Dirk Russell, [email protected]

 

To apply for this job email your details to drussell@westsideacademy.org