Director of Admissions and Administration

Position Description

The Director of Admissions and Administration works in close partnership with the Head of School to advance the school’s mission and oversee the day-to-day operations of the school. This individual will have primary management responsibility for the school in the absence of the Head of School.

Reports to: Head of School

Duties and Responsibilities:

Administration

• Collaborate with the Head of School to instill a positive school climate. Meet regularly with the Head of School for planning and direction.
• Daily operations:
  • Oversee office management, including all necessary school and student files.
  • Oversee school technology needs, student information system administration.
  • Manage relationships with all school vendors and oversee purchasing of office and student school supplies.
  • Support faculty in the daily operations of the school.
  • Supervisor to Lead Administration and Operations Assistant, and Administrative and Operations Assistant.
• Event Coordination:
  • Organize school-wide special events such as Speech Meet, Recitation Night, etc.
  • Collaborate with the Parent Volunteer Coordinator for all school volunteer needs.
  • Lead the assembly/chapel schedule and school calendar maintenance.
• Student policies and procedures:
  • Manage student discipline, conflict resolution, and guidance in the absence of the Head of School and keep parents informed as appropriate.
  • Oversee the development and implementation of all student safety procedures, including safety drills, drop-off and pick-up procedures, etc.
  • Manage and update as needed the school handbooks (employee, teacher, parent/student, etc.).
  • Oversee health administration (nurse duties) and health training for staff (CPR, allergy response, etc.).
• In collaboration with the Curriculum & Instruction Lead, lead the annual curriculum inventory and any necessary curriculum orders.
• Student records, reports, and standardized testing.
• School schedule management.

Admissions

• Manage the comprehensive recruitment of new families, evaluate potential students, and manage the comprehensive admissions process including the application, family interview, entrance testing, admission, enrollment, and re-enrollment.
• Act as a gatekeeper to ensure that prospective families are aligned with the mission, vision, and Faith Statement of CCS.
• Work with the Financial Aid Committee and participate in the tuition assistance review process.
• Host Open House events and/or info sessions for prospective families to tour, visit classrooms, etc.
• In collaboration with the Curriculum & Instruction Lead, develop and coordinate summer readiness programs.

Human Resources

• Manage all employee contracts and benefits.
• In collaboration with the Board of Directors and the Head of School, support the hiring process.

Facilities

• Point person for all daily facility needs and maintenance in collaboration with Shepherd of the Hills maintenance staff.
• Responsible for all drills (emergency, fire, lockdowns, tornado, etc.) and emergency responses.

Qualifications

• Possess a vibrant Christian faith and ability to model virtue and wisdom.
• Appreciation for classical Christian education and Charlotte Mason pedagogy.
• Demonstrated leadership ability and experience inspiring teams towards collaboration and success.
• Ability to balance multiple demands in ways that are well-organized, clearly communicated, and inclusive of a wide range of perspectives within the school.
• Demonstrated flexibility and a knack for creative problem solving.
• Must be a strong writer.
• A positive, can-do disposition with eyes that look for ways to celebrate and glorify God in the big and little things.

Specifics

• Full-time position.
• Hours: On-site 7:30 am – 3:45 pm required Monday-Thursday, 2-3 hours every other Friday for in-service staff meetings, and all after-hours school events.
• Salary range: $50,000-$60,000.