Office Manager

Position Description

We are currently seeking an experienced Office Manager to join our team. The Office Manager at Grace Point Academy plays a vital role in supporting the school’s mission and vision. Working collaboratively with faculty and staff, the OM will manage various administrative responsibilities while fostering a positive and Christ-centered environment. The Office Manager will report directly to the Head of School.

Responsibilities:

Maintain the Head of School’s calendar and schedule appointments.
Compose, transcribe, and distribute communications such as bulletins and memorandums.
Establish and maintain organized filing systems for student records and reports.
Manage the FACTS database, ensuring accurate student and family records.
Oversee Preschool-7th Grade school attendance records, including distribution of tardy slips and accountability for daily entries by teachers.
Communicate with prospective families and coordinate application processes for Preschool- 7th grade students.
Schedule family interviews, readiness testing, and meetings related to enrollment and discipline.
Oversees enrollment process from start to finish, delegating as necessary to Administrative Assistant and Aides.
Maintain office equipment, oversee maintenance, and manage supply orders.
Ensure cleanliness of the office and staff workroom.
Administer first aid and manage medication dispensing, keeping thorough records.
File student immunization records as required by law and serve on the Safety & Security Committee.
Act as the point of contact for school guests and handle inquiries from parents and the public.
Coordinate parent volunteer records and background checks.
Assist with all-school photo days and other events as needed.
Perform additional tasks as assigned by the Head of School or administration.

Qualifications and Characteristics:
An employee at Grace Point Academy is someone who:

Public profession of faith in Jesus Christ and a lifestyle that reflects maturity and intimacy with God.
Models a humble, Christ-like, disciplined lifestyle and thinks and lives under the authority of the Bible.
Alignment with and support of church beliefs, vision and leadership.
Is a member in good standing of a Bible-believing Church.
Adheres to our Statement of Faith and beliefs.
Can articulate a Classical Christian educational philosophy to faculty, staff, parents, students, and the community.
Demonstrates competence and experience with current technology.
Effective communication, both written and verbal, with the ability to interact courteously with diverse stakeholders.
Has effective people skills, flexibility, and a sense of humor.
Strong organizational skills.
Demonstrates experience in leadership roles, with strong character, work ethic, and mastery of required skills.
Ability to manage multiple tasks and priorities efficiently.
Willingness to work collaboratively with faculty and staff and contribute to a supportive team environment.
Any combination of education and experience that demonstrates the necessary knowledge, skills, and abilities for the role.
Performance will be formally evaluated annually to assess job efficiency and help set professional goals, with ongoing informal evaluations through regular meetings with the
Head of School.