Administrative Assistant, Full-time

Position Description

With approximately 330 students enrolled, Dominion is a classical Christian school with campuses in Oakton (K-6th) and Herndon (K-12th). We are seeking qualified candidates for the position of full-time administrative assistant at our North Campus, beginning August 2024. This position is full-time for approximately 185 work days/year (off for summer break, a week off for both Thanksgiving and Easter, and two weeks off at Christmas). Well-qualified candidates will be organized, friendly, and responsible. Because Dominion has a faith-based mission and its employees are in a role of ministry, not just teaching, the school also requires candidates to agree without reservation with the school’s statement of faith, have a deep Christian faith, and be a member in regular attendance at a Christian church. To be considered for this position, please submit a resume, cover letter, and a brief statement of faith or Christian testimony to [email protected].

Duties may include but are not limited to the following:

• Model for students the centrality of the Gospel in Christian living.
• Develop and maintain rapport with students, parents and staff by treating others with friendliness, dignity, and consideration.
• Record school attendance and keep an accurate record of tardies, early dismissals, pre-arranged absences, etc.
• Post grades, run report cards, and transcripts.
• Maintain and keep up-to-date cumulative files for students.
• Answer and direct all incoming phone calls.
• Administer medicine to children when appropriate and according to directions of doctor and parents. A dispensing log will be maintained to verify administration of medicine.
• Distribute incoming and outgoing mail.
• Act as the “hub” of communication among administrators, faculty members, and parents.
• Help facilitate ordering for school’s curriculum, supplies, and other goods.
• Assist principal and other administrative staff with administrative tasks.
• Assist teachers with clerical matters.
• Assist with maintenance of office equipment.
• Keep an accurate inventory of school office supplies.
• Assist with obtaining substitute teachers as needed.
• Keep copies of school forms up to date. Make copies for teachers as needed.
• Assist with administrating and monitoring fire and other warning drills.
• Maintain copies of safety reports and inspections (electrical, fire drills, etc.).
• Attend and participate in scheduled in-service and faculty meetings as required.
• Maintain certification in Basic First Aid and CPR.
• Know the procedures for dealing with issues of an emergent nature and accurately document any accidents.
• Record significant incidents or experiences observed with the students and report them to the parents and/or the principal as appropriate.

Attendance
Unless an alternate arrangement has been made with the principal, the administrative assistant is required to be present from 8:00 a.m. – 4:00 p.m. on all school days. The administrative assistant must assist with and attend occasional after school special functions.