Administrative Assistant (Part Time)

Position Description

GENERAL RESPONSIBILITIES

The Administrative Assistant provides support in four key areas- to the School Principal, Staff, School Board, and the overall School.

School Principal Office Support

• Assist in preparing documents and addressing correspondence.
• Process incoming and outgoing mail.
• Provide general clerical and admin support.
• Handle travel arrangements.
• Coordinate meeting scheduling.
• Organize paper and electronic files.
• Creating new emails for school staff, etc.
• Take notes and minutes of key meetings.
• Manage background checks.
• Draft employee offer letters and update contracts
• Complete state reporting and ordering of IOWAS and National Latin Exams.

Staff Support

• Provide general clerical support.
• Order school supplies.
• Take notes and minutes of key meetings.
• Confirm CPR and first aid certification.

Board Support

• Support various Board members in carrying out their duties (such as scheduling school events including Fundraising, etc.)
• Partner with the Director of Development and Communications in support of their key responsibilities (website maintenance, communications to staff & parents, etc.)

School Support

• Liaison with the church (landlord) on key facility needs.
• Work with key vendors.
• Partner with PCP and others to help organize and at times lead key events.
• Recruiting/hiring site management for job postings and filling the pipeline of applicants (Indeed, Handshake, ACCS)

Uphold Standards of Conduct

• Articulates and facilitates the implementation of the mission and values of NCS.
• Complies with Northstar Statement of Faith and Code of Conduct in the Family Handbook
• Conforms to NCS policies, including attendance, absences, and evaluations.
• Upholds and enforces rules, policies, and local, state, and federal regulations.
• Safeguards confidentiality of privileged information
• Maintains professional relationships and works cooperatively with employees, the community, and other professionals.

Please review the full job description including work hours here.