Registrar

Position Description

JOB DESCRIPTION.

Second Baptist School University-Model® (SBSUM) is currently seeking a full-time REGISTRAR for the 2023-2024 school year.

• Reports To: Dean of Academics
• Work Hours: 7:30 AM – 4 PM
• Work Calendar: Eleven Months

JOB SUMMARY.

Essential functions of the job include but are not limited to the following:

Enrollment

• Prepare transcripts for all students new to upper school.
• Prepare and maintain accurate student and family data including class lists and transcripts for all students.
• Complete withdrawal forms for each student who departs SBSUM.
• Manage academic and enrollment records in the learning management system (LMS).
• Assist with the academic evaluation and data entry of potential students, including prior transcripts.

Scheduling

• Assist with course input and course scheduling.
• Maintain lists of courses taught currently and previously.
• Oversee registration and assist students with the learning management system.
• Maintain accurate scheduling inside of the LMS.

Academic Performance

• Maintain accurate and complete records of student academic performance inside of the LMS.
• Update records accurately and completely as required by the school administration to report student performance and activities.
• Run reports and update dashboards as requested by administration.

Standardized Testing

• Order and organize all standardized testing.
• Proctor PSAT testing, assist with ERB achievement testing and Advanced Placement testing each spring.
• Keep and distribute records for any standardized tests.
• Assist students with their College Board accounts.

Other Responsibilities

• Assist to integrate technologies across platforms and increase efficiencies of data management.
• Actively participate in school departmental and parent meetings.
• Obtain information for parents when requested, promptly return phone calls and answer emails.
• Participate in appropriate professional activities.
• Participate in co-curricular activities that include social and sporting events, club and student organization meetings.

SKILLS & ABILITIES REQUIRED. 

To perform this job successfully, candidates must be willing and able to:

• Establish and maintain cooperative and effective working relationships with others.
• Report to work on a regular and punctual basis.
• Perform other related work to accomplish the objectives of the total school program.
• Spend time focusing on small details.

CANDIDATE SUMMARY. 

We seek the following in qualified candidates:

• A bachelor’s degree from an accredited institution.
• A strong Christian testimony and a calling to serve as a positive Christian role model to our students.
• A heart to provide exceptional customer service to all members of the community.
• A desire to lead and support all school-wide initiatives.
• Exceptional written and verbal communication skills.
• Proficiency in technology and strong organizational and multi-tasking skills.
• A responsible steward of the school’s resources and a personal commitment to support the school’s fundraising efforts as able.

Ideal candidates should have three or more years of school and LMS management experience, Advanced Placement training, independent school experience, and prior knowledge of Second Baptist Church and School are all considered a plus.