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Office Manager

  • Administrator
  • West

BC_Grizzlies The Bear Creek School

Invested in students. Intentional in outcome.

8905 208th Ave NE, Redmond, Washington 98053

Position Description

Job Title*: Office Manager
Position Type: (Exempt or Non-Exempt): Non-exempt, Full-time
Reports to: Executive Assistant
Closing Date: When Filled
Start Date: June 1, 2024
Location: Redmond, WA
Pay Range: $61,000 – $65,000 Dependent on Experience
Benefits for Benefit Eligible Employees:
• Employer Subsidized Medical
• Dental and Vision Insurance Available at Employee’s Cost
• Employer Paid Life, AD&D, and Long-term Disability Insurance
• Paid Leave (Vacation, PTO, Maternity, Paternity)
• Employee Assistance Program
• Retirement
• Professional Development
• Tuition Discount
• Discounted School Lunches
• Costco Membership Reimbursement

Application: ONLY Accepted at https://www.tbcs.org/employment; To view our school profile, go to https://www.tbcs.org/fs/resource-manager/view/ce2685db-52df-4716-bc1a-08b04d1325b8.

Do you find reward in investing a piece of yourself into something bigger with an everlasting impact? Do you enjoy being part of a Christian community united in a common goal? Do you enjoy making a difference in the lives of students directly in the classroom or through a supporting role? Read on to find out more about our amazing school!

Your Role.

The Bear Creek School is currently seeking to add a member to our front office team!

As a member of The Bear Creek School, you belong to a vibrant preschool – grade 12 community fully committed to the mission of our school: to provide a high-quality, Christian liberal arts education in a nurturing environment that will enable each student to become the individual God intends.

Why you should work at The Bear Creek School.

Bear Creek is a vibrant community of faculty and staff committed to the mission, offering many ways for students and adults to learn, play, and serve together in an inclusive, caring environment.

At The Bear Creek School, a Christian classical education serves as a powerful framework for teaching and inspiring students. You can support the mission of Bear Creek through leading the classroom environment and having an impact on the lives of students.

We are seeking an individual who will…
• Coordinate and support day-to-day school administrative functions.
• Operate electronic entry system and ensure all visitors are registered in the visitor log, met by appropriate school personnel and accompanied through the school.
• Ability to work from any of the three school campuses.
• Operate phone system and maintain up-to-date voicemail messages.
• Proficient in Microsoft Office Applications including but not limited to Outlook, Word, Excel, Teams.
• Maintain confidentiality and security of student record files.
• Participate in specific roles in the event of emergencies according to the Emergency Response Plan.
• Provide back-up support to the Attendance Coordinator.
• Manage training of substitute receptionists.
• Assist with other general office functions as availability allows and under the direction of the Executive Assistant.
• Work with office supplies vendors to maintain competitive pricing.
• Be point of contact for specific outside vendors, coordinating details across other divisions and/or departments.
• Book travel arrangements for interview candidates and employee professional development.
• Oversee ordering of student, family, and employee gifts as needed.
• Manage and track spending and budgets for office supplies.

Secondary Responsibilities

• Keep front desk area stocked, clean, and orderly.
• Make coffee and stock staff lounge area.
• Order office supplies and approve workroom supply orders.
• Sort and distribute mail and deliveries.
• Operate and stock copier, fax machine, shredder, postage meter, visitor login system, and other office equipment as needed.

Supervisory Responsibilities

• Supervise front office staff at all three campuses including: all full-time and part-time Office Assistants and the Attendance Coordinator.
• Manage break schedules to ensure appropriate coverage.
• Review and approve timecards.
• Schedule regular one-on-one meetings with direct reports.
• Conduct performance evaluation meetings annually with each direct report.
• Lead goal setting for each direct report and follow up on completion.
• Assist with hiring process for open direct report positions.
• Provide oversite of team projects.
• Ensure consistency in processes across campuses.
• Performs other related duties as assigned.

The successful individual in this position will:
• Enjoy working in a fast-paced environment.
• Take initiative.
• Execute things independently when needed and work cooperatively with a team regularly.

Required Experience and Education.
• Currently held CPR/AED/First Aid Certification (with Epinephrine Auto Injector supplement included), or arrangements made to obtain certification within 90 days of employment start date.
• Applicants must be currently authorized to work in the United States for any employer. No sponsorship is available for this position.
• High school diploma.
• Minimum of 3 years previous office experience, preferably in school setting.
• Previous management experience.
• Proficient in Office 365 applications.

It’s more than a Job. As a part of our community, you also need to:
• Positively support the school’s policies and practices and work collaboratively in a professional organization.
• A positive attitude with a willingness to learn and help others.
• Able to use strong written and oral communication skills to transfer thoughts and express ideas.
• Interpersonal skills that allow effective working relationships with internal and external stakeholders.
• Flexible and adaptable in dealing with new, different or changing requirements.
• Strong organizational skills and attention to detail.
• Maintain confidentiality and security of information.
• Effective in handling multiple concurrent tasks.
• Able to work in a noisy environment with constant interruptions.
• Ability to learn and work with the school’s integrated data-based software package as needed.
• Adhere to biblical standards in all areas of conduct.

You must meet the following physical requirements.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
To apply or view all jobs at The Bear Creek School go to https://www.tbcs.org/employment.

Disclaimers
The Bear Creek School is an equal opportunity employer. All employees of The Bear Creek School must agree to carry out their responsibilities in a manner that is consistent with The Bear Creek School’s Mission Statement, Statement of Faith, Employee Handbook, and conduct themselves in a manner consistent with Biblical standards.

Offers of employment are contingent on the successful outcome a criminal background check.

The above job posting is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws. Regular attendance and punctuality are essential functions of all jobs at The Bear Creek School.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who cannot perform the essential functions of the position, even with reasonable accommodations, or who pose a direct threat or significant risk to the health and safety of themselves or other employees and students.

To apply for this job email your details to employment@tbcs.org