Executive Assistant to the Headmaster

Position Description

The Geneva School is a mission-driven school established in 1993. Our mission is to provide
students in grades K4–12 an extraordinary education, by means of an integrated curriculum,
pedagogy and culture, both distinctly classical and distinctively Christian, that pursues goodness,
truth, and beauty in all spheres of life, while viewing these spheres as elements of divinely
ordered whole. Further, Geneva seeks to instill in students a desire to love beauty, think deeply,
and pursue Christ’s calling.

As a mission-driven school, all staff members play a central role in fulfilling our mission. Hired
by and subject to the supervision of the Headmaster, the Executive Assistant to the Headmaster
is an exempt position. The Executive Assistant to the Headmaster, in a formational and relational
role, models Christ-like behavior within The Geneva School community as he or she studies, re-
imagines, and works within the Christian, liberal arts tradition.

I. Essential Duties

Specific Job Responsibilities:

• Assistance to the Headmaster
• Communicating on the Headmaster’s behalf both internally and externally
• Project management duties, and assisting in special projects for the Headmaster
• Meeting management including preparing agendas, printing financial reports and tracking
  budget alignment, taking notes, distributing action items and arranging catering
• Varying personal and professional administrative tasks including, but not limited to,
  booking appointments, research projects, coordinating travel, managing expense account,
  and ordering gifts/ flowers, etc.
• Receive telephone calls for the Headmaster, handle questions, take messages, transfer
  calls to voicemail, or notify the Headmaster of important calls
• Complex calendar management and scheduling (both personally and professionally) on
  behalf of the Headmaster and Directors
• Coordinate and calendar senior students assigned to Headmaster as mentor for senior
  speech, college essay, and thesis
• Coordinate Chapel/Assembly schedule
• Assist with Graduation
• Assist in the coordination and planning of Board projects/retreats and Board sponsored
  events
• Serve as recording secretary to the Board
• Distribute minutes from Board meetings: Maintain Board notebook
• Distribute Board Reports written by the administrative staff to each Board member
• Assist Headmaster and Directors with FCIS conferences, annual reports, five-year re-
  accreditation documents/events
• Assist other administrative assistants when time permits and the project warrants
• Attend weekly Calendar Meetings
• Be available and flexible

Other Job Requirements:
The following requirements are representative of those that must be met to successfully perform
the essential functions of the Executive Assistant to the Headmaster position and are not intended
to be inclusive. Reasonable accommodation(s) may be made to enable individuals with
disabilities, as defined by law, to perform any essential functions.

• Lift 20 lbs. occasionally and 10 lbs. frequently
• Sit frequently and stand and walk on varied surfaces
• Bend, stoop, crouch, push, pull, climb, balance, kneel, crawl
• Use hands/arms to reach in any direction and seize, grasp, hold, and turn objects using
  hand(s). Use fingers, versus the whole hand, to pick, pinch, and feel objects.
• See, talk, and hear to communicate with others in person, electronically, by phone, or by
  radio. Visual functions include the ability to identify and distinguish colors and bring an
  object into sharp focus.

II. Personal Profile

Required Skills and Experience:

• Demonstrates proficiency in office programs: Word, Excel, and Gmail/docs
• Excellent verbal and written communication skills
• Outstanding organizational, planning, and problem-solving skills
• Supportive, approachable, flexible disposition
• Possesses relational capabilities and works well on a team
• Conveys an attitude of respect
• Manages conflicts and problems well

Intrinsic Qualities:

• Ascribes to and agrees to live in accordance with The Geneva School’s statement of faith
• Holds oneself to a high standard of honesty and integrity
• Able to work effectively both in collaboration with other professionals and on own
  initiative
• Professional and approachable in appearance and attitude
• Willingness to learn new skills
• Self-motivated with a positive ‘can do’ approach to work
• Reliable/dependable
• Detail-oriented
• Able to search for solutions
• Practices good stewardship of the school’s resources

III. Employment Information

The Geneva School prohibits discrimination on the basis of race, color, sex, national origin, age,
marital status, physical disability, handicap, or any other consideration protected by law.
Employment decisions will be made on the basis of each applicant’s job qualifications,
experience, and abilities and in full accord with The Geneva School’s statement of faith and the
school’s statement of mission, vision and values.

Interested applicants please apply at https://www.genevaschool.org/about-us/employment/.